How to Make an Email Draft with Google Docs

Sharon Rajendra Manmothe
Nov 27, 2024
3 min read

Did you know that you can write and even send email drafts directly from Google Docs? It’s true! Google Docs isn’t just for creating documents; it’s also a powerful tool for writing professional emails. With this feature, you can draft emails, share them for feedback, and send them straight from Gmail. Let’s learn how to do it step by step!

Why Use Google Docs to Draft Emails?

Before we dive into the steps, you might wonder, “Why should I use Google Docs for emails?” Here are some great reasons:

Easy Collaboration: You can share your draft with teammates to get suggestions or approval before sending it.
Perfect Formatting: Google Docs ensures your email looks neat and professional.
Seamless Gmail Integration: You can connect Google Docs with Gmail to send emails without leaving your document.

How to Create an Email Draft with Google Docs

Follow these simple steps to make your email draft:

1. Open Google Docs

Go to Google Docs and open a blank document.

2. Use the “Email Draft” Feature

Click on Insert in the top menu.
Select Building blocks > Email draft.
A special email template will appear in your document.

3. Fill in the Email Details

The template includes fields for:

To: Add the recipient's email address.
CC: Add email addresses for anyone you want to copy.
Subject: Write the email's title.
Body: Type your email message here.

💡 Tip: Keep your email short, clear, and to the point.

4. Collaborate (Optional)

If you’re working with a team, share the document.
Use the Comment or Suggest mode to get feedback on your draft.

5. Send the Email from Google Docs

Click the Gmail icon that appears above the email draft template.
Gmail will open with your draft already formatted and ready to send.
Review the email, make any last changes, and click Send!

Advantages of Drafting Emails in Google Docs

Perfect Grammar and Spelling: Use tools like Smart Compose and Spell Check to polish your writing.
Great for Teams: Share drafts with others for input, especially for formal or group emails.
Quick Edits: Google Docs makes it easy to revise and update emails before sending.

FAQs About Making Email Drafts in Google Docs

1. Can I save my email draft in Gmail after writing it in Google Docs?Yes! When you use the Gmail integration, your draft is saved in Gmail automatically.

2. Can I send the same email to multiple people?Absolutely. Add multiple addresses in the To or CC fields, or use BCC to hide recipients’ email addresses.

3. Can I use this feature on my phone?Yes, but the Gmail integration works best on a computer. You can still write email drafts in the Google Docs mobile app and copy them to Gmail manually.

Why This Feature is a Game-Changer

If you’ve ever struggled with long emails or worried about making mistakes, drafting your email in Google Docs is the solution. It’s especially helpful for:

Writing formal emails to clients or colleagues.
Preparing responses to complex questions.
Collaborating with others on important messages.

Drafting emails in Google Docs is a smart, easy, and efficient way to create professional emails. With features like templates, collaboration, and Gmail integration, you can write better emails in less time.

Try it today and see how much easier your email writing can be!