What is Recurring Emails in Gmail: A Step-by-Step Guide

Sharon Rajendra Manmothe
Nov 29, 2024
4 min read

Are you tired of sending the same email over and over again? Do you struggle to keep track of follow-ups and reminders? Look no further! Gmail's recurring email feature is here to save the day. In this blog post, we'll walk you through the process of sending recurring emails in Gmail, making your email management a breeze.

What are Recurring Emails?

Recurring emails are automated emails that are sent at regular intervals, eliminating the need for manual follow-ups. They're perfect for:

Sending newsletters or promotional emails
Reminding clients or colleagues about upcoming events or deadlines
Sharing updates or reports on a regular basis

How to Send Recurring Emails in Gmail:

While Gmail doesn't have a built-in feature for recurring emails, you can use Google Sheets and Zapier to automate the process. Here's a step-by-step guide:

Method 1: Recurring Emails Using Google Sheets and Zapier

Create a Google Sheet: Set up a sheet with the email addresses, subject lines, and email bodies you want to send.
Connect Zapier: Sign up for Zapier and connect your Gmail account.
Recurring Emails
Set up the Zap: Create a new zap that triggers when a new row is added to your Google Sheet. Connect the Gmail action to send an email.
Recurring Emails
Schedule the Zap: Set up a schedule for the zap to run at regular intervals (e.g., daily, weekly, monthly).

Method 2: Recurring Emails Using Boomerang for Gmail

Install Boomerang: Download the Boomerang for Gmail extension.
Compose the Email: Write the email you want to send and click the "Send Later" button.
Schedule the Email: Choose the frequency and timing of the recurring email.

Tips and Variations:

Use Gmail's built-in scheduling feature to send emails at a later time.
Experiment with different email templates and automation tools.
Segment your email list to send targeted recurring emails.

Conclusion:

Sending recurring emails in Gmail is easier than you think. With the help of Google Sheets, Zapier, or Boomerang, you can automate your email follow-ups and reminders. Say goodbye to manual email sending and hello to more free time and increased productivity!

FAQs:

Q: Can I send recurring emails to multiple recipients?

A: Yes, you can send recurring emails to multiple recipients using Google Sheets and Zapier.

Q: Can I customize the email content for each recipient?

A: Yes, you can customize the email content for each recipient using Gmail's mail merge feature or Zapier's email template feature.

Q: Can I stop or edit a recurring email?

A: Yes, you can stop or edit a recurring email by accessing the Google Sheet or Zapier zap that controls the email.

How to Create a Zap in Zapier: A Step-by-Step Guide

Are you tired of manually transferring data between different apps? Do you wish you could automate repetitive tasks and focus on more important things? Look no further! Zapier is here to help.

In this article, we'll walk you through the process of creating a Zap in Zapier. A Zap is an automated workflow that connects two or more apps, allowing you to transfer data and automate tasks.

Step 1: Prepare Your Apps

Before you create a Zap, make sure you have the necessary apps connected to your Zapier account. You can connect apps like Gmail, Google Sheets, and many more.

Step 2: Choose Your Trigger App and Event

A trigger is the event that starts your Zap. For example, you can choose Gmail as your trigger app and "New Email" as the trigger event.

Step 3: Connect Your Trigger App Account and Customize Your Trigger Event

Once you've chosen your trigger app and event, connect your app account to Zapier. Then, customize your trigger event by selecting the specific options you want.

Step 4: Test Your Trigger

Test your trigger to ensure it's working correctly. Zapier will pull in sample data from your trigger app to test the connection.

Step 5: Set Up Your Action App and Event

An action is the event that your Zap performs after the trigger event. For example, you can choose Google Sheets as your action app and "Create New Row" as the action event.

Step 6: Connect Your Action App Account and Customize Your Action Event

Connect your action app account to Zapier and customize your action event by mapping the fields from your trigger app to your action app.

Step 7: Test Your Zap

Test your Zap to ensure it's working correctly. Zapier will perform the action in your action app using the sample data from your trigger app.

Step 8: Turn On Your Zap

Once you've tested your Zap and ensured it's working correctly, turn it on! Your Zap will now automate tasks for you, transferring data between apps and saving you time.

Conclusion

Creating a Zap in Zapier is a straightforward process that can save you a lot of time and effort. By following these steps, you can automate tasks and transfer data between apps with ease.

FAQs

Q: What is a Zap?

A: A Zap is an automated workflow that connects two or more apps, allowing you to transfer data and automate tasks.

Q: How do I create a Zap?

A: To create a Zap, follow the steps outlined in this article, including choosing your trigger app and event, connecting your app accounts, and customizing your trigger and action events.